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Item Detail
New Work Authorization Expiration Date Mismatch Message in Form I-9 Section 2
General Availability Info Only Automatically On Impact: Medium AI Enriched
Description

We added a warning message in Section 2 of the U.S. Form I-9 that appears for the hiring manager when the Work Authorization Expiration Date in Section 2 doesn't match the date in Section 1. See More

Detailed Description

The new message warns the hiring manager of the date discrepancy and tells them to review and update the dates if needed, otherwise they must provide a reason for the date mismatch. There's a text entry field where the hiring manager can provide the reason for the different dates. If the dates don't match, the hiring manager must fix the dates or provide a reason for the different dates, before they can submit Section 2.

Impact Assessment

This feature may require configuration review, user communication, and regression testing of related processes in Onboarding implementations. The new message warns the hiring manager of the date discrepancy and tells them to review and update the dates if needed, otherwise they must provide a reason for the date mismatch. There's a text entry field where the hiring manager can provide the reason for the different dates. Implementation teams should verify that existing configurations remain valid and test core business scenarios after the upgrade to confirm correct behavior.

Test Recommendations
• Verify the feature is enabled and accessible from the expected navigation path or configuration area in a test environment. • Test the end-to-end scenario with representative test data covering both happy paths and error conditions. • Validate correct behavior across all relevant user roles and permission configurations (admin, manager, employee). • Test edge cases: empty or missing values, boundary conditions, concurrent users, and large data sets. • Confirm that existing integrations, workflows, and downstream processes are not affected by the change. • Validate report and dashboard output accuracy against source data and prior runs.
Product: Onboarding
Modules: Onboarding
Feature: Compliance Forms
Reference: OBX-39316
Version: 1H 2025; 2H 2025
Valid as Of: Aug 26, 2025
Latest Revision: Sep 19, 2025
Affected Areas:
Analytics & Reporting Onboarding