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Item Detail
1H 2025 Edit
New Work Authorization Expiration Date Mismatch Message in Form I-9 Section 2
General Availability Info Only Automatically On Impact: Low AI Enriched
Description

We added a warning message in Section 2 of the U.S. Form I-9 that appears for the hiring manager when the Work Authorization Expiration Date in Section 2 doesn't match the date in Section 1. See More

Detailed Description

A warning message has been added to Section 2 of the U.S. Form I-9 that alerts the hiring manager when the Work Authorization Expiration Date in Section 2 doesn't match the date in Section 1. The hiring manager must either correct the dates or provide a reason for the mismatch in a text entry field before submitting Section 2. This guardrail prevents date inaccuracies by ensuring consistency between the dates provided by the new hire and the hiring manager.

Impact Assessment

This change impacts the Form I-9 submission workflow in the Onboarding module by introducing a validation check that prevents Section 2 submission until date discrepancies are resolved. Hiring managers will need to be aware of the new warning message and the requirement to either correct dates or provide explanations. The feature is automatically enabled and requires no configuration, making implementation straightforward for SuccessFactors EC instances.

Test Recommendations
• Test Form I-9 Section 2 submission with matching Work Authorization Expiration Dates between Section 1 and Section 2 to verify normal submission flow • Test Form I-9 Section 2 submission with mismatched Work Authorization Expiration Dates to verify the warning message appears • Test providing a reason for the date mismatch in the text entry field and verify Section 2 can be submitted • Test attempting to submit Section 2 with mismatched dates and no reason provided to verify submission is blocked • Verify the warning message text matches the documented message: "The Work Authorization Expiration Date in Section 2 doesn't match the date in Section 1. If the different dates are intentional, please provide a reason for the different dates in the field below. Be advised that the I-9 Reverification process uses the date in Section 2. Otherwise, review and correct the date in both sections."
Product: Onboarding
Modules: Onboarding
Feature: Compliance Forms
Reference: OBX-39316
Version: 1H 2025; 2H 2025
Valid as Of: Aug 26, 2025
Latest Revision: Sep 19, 2025
Affected Areas:
Onboarding Compliance Forms Form I-9 Section 2 Work Authorization Expiration Date