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Item Detail
2H 2025 Edit
Enhancements to Data Retention Management
General Availability Recommended Automatically On Impact: Low AI Enriched
Description

For scheduled purge requests, the user who submits the purge schedule must have the Manage Users permission whose target population includes all users selected for purging.See More

Detailed Description

For scheduled purge requests, the user who submits the purge schedule must have the Manage Users permission whose target population includes all users selected for purging. In addition, in cases where multiple users act on the same purge request, the email notification behavior varies: When a draft purge request is launched immediately, only the user who launched it and the approvers receive email notifications. This behavior remains unchanged in the 2H 2025 release.

Impact Assessment

This feature has limited impact but should be reviewed to confirm alignment with business processes in Security and Compliance implementations. For scheduled purge requests, the user who submits the purge schedule must have the Manage Users permission whose target population includes all users selected for purging. In addition, in cases where multiple users act on the same purge request, the email notification behavior varies: When a draft purge request is launched immediately, only the user who launched it and the approvers receive email notifications. Implementation teams should verify that existing configurations remain valid and test core business scenarios after the upgrade to confirm correct behavior.

Test Recommendations
• Verify the feature is enabled and accessible from the expected navigation path or configuration area in a test environment. • Test the end-to-end scenario with representative test data covering both happy paths and error conditions. • Validate correct behavior across all relevant user roles and permission configurations (admin, manager, employee). • Test edge cases: empty or missing values, boundary conditions, concurrent users, and large data sets. • Confirm that existing integrations, workflows, and downstream processes are not affected by the change. • Test workflow routing, approval notifications, and escalation paths for all relevant scenarios. • Test feature visibility and access controls across different RBP roles to confirm correct enforcement.
Product: Platform
Modules: Security and Compliance
Feature: Data Retention Time Management
Reference: PLA-52576
Version: 2H 2025
Valid as Of: Nov 14, 2025
Latest Revision: Nov 07, 2025
Affected Areas:
Security & Authentication Security and Compliance Time Management Workflows & Approvals